Studio intO is seeking a highly organized and motivated Operations Assistant to join their team. As a remote position, the successful candidate will have the flexibility to work from anywhere within +/- 2 GMT working hours.
Location
- Remote (work from anywhere)
This is a remote position, allowing the Operations Assistant to work from anywhere within +/- 2 GMT working hours. The candidate will be required to travel to Europe twice a year.
Role of the Job
The Operations Assistant will play a vital role in supporting the distributed team and its processes. The successful candidate will work closely with the Central Team and Worldwide Team of Local Researchers, ensuring seamless project administration and office operations.
Main Responsibilities
The Operations Assistant’s primary responsibilities will include:
- Project Administration (80% of time)
- Liaising with Project Directors to onboard Local researchers and create appropriate Account access and logins
- Maintaining up-to-date filing systems for legal documents
- Managing Local Researcher access to platforms
- Offboarding Local Researchers at the end of projects
- Managing participant consent forms and international participant incentives payments
- Office Administration (20% of time)
- Assisting in setting up the Local Researcher platform
- Maintaining data and subscriptions to digital platforms
- Managing team travel arrangements and events support
- Maintaining the Central team handbook and satisfaction survey rollout support
Qualification Needed
To be successful in this role, the candidate will need:
- Excellent spoken and written English
- A Bachelor’s degree
- Minimum three years of experience in a similar role (operations management, office administration, or a related field)
- Ability to handle sensitive and confidential information with discretion and integrity
- Excellent organizational skills, problem-solving attitude, and solution-focused mindset
- Numerical and analytical abilities, with the ability to keep on top of agreed budgets
- Knowledge of general business software and aptitude to learn new applications; proficiency in Google Suite (docs, sheets, etc.)
- Familiarity working with a range of currencies
- Experience working remotely and asynchronously
- Experience thriving in a creative agency or consulting environment is preferred
Job Benefits
As an Operations Assistant at Studio intO, the successful candidate can expect:
- Flexible, fully remote working arrangements with international team members
- Travel opportunities to Europe twice a year
- 25 days of holiday plus observance of all local bank holidays
- Additional unpaid holidays can be agreed upon
- Opportunities for professional growth and development
Salary Package
€30,000 – €38,000 per annum, depending on experience.
Required Documents
- A copy of your resume
- A 3-5 minute video introducing yourself, your personal and cultural background, and the experience that is highly relevant to this role
- A written statement explaining why you think you are a good fit for this role
- Contact details of 3 professional referees
How to Apply
Please send your application and video to susan@studio-into.com, with the title/subject line ‘Operations Assistant’. Selected candidates will be interviewed between 10 – 19 February 2025.
Submit Application
About Studio intO
Studio intO is an award-winning, user-centered research agency with unparalleled global reach. They partner with innovation and insight teams from ambitious brands, driving them forward with their research expertise. Studio intO’s mission is to bridge global trends and local contexts, revealing answers to today’s challenges and tomorrow’s opportunities. They prioritize building a caring and supportive business culture that champions equity, diversity, inclusion, and family-friendly policies.