Coalition Technologies is seeking a highly organized and detail-oriented Office Assistant to join its team. As an Office Assistant, you will provide administrative support to ensure the smooth operation of the company’s day-to-day activities.
Location
- Remote (work from anywhere)
Role of the Job
The Office Assistant will play a vital role in maintaining the organization’s administrative functions, ensuring that all tasks are completed efficiently and effectively. The ideal candidate will be able to work independently, prioritize tasks, and maintain confidentiality.
Main Responsibilities
- Answering phones and emails
- Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records
- Resolving billing issues with clients and internal team members
- Providing account access, usage reports, data analysis, and other ad hoc requests for team members
- Supporting quality assurance checks of various internal and client-facing reporting
- Organizing new client contracts, creating invoices, and processing client payments
- Contributing to internal database maintenance, upkeep, and data entry
- Researching, ordering, and distributing company-wide gifts (2-3 times per year)
- Organizing company events, competitions, and special projects throughout the year
- Facilitating company holiday, time-off, and schedule variation calendars
- Handling mail pickup at Downtown LA office twice per week (if based in LA)
- Scanning and organizing mail digitally (if based in LA)
- Recording and depositing client payments (if based in LA)
- Collecting and redistributing company office equipment from staff in the region as needed (if based in LA)
Qualification Needed
- Willingness to learn, grow, and collaborate with the team and company as a whole
- Excellent verbal and written communication skills
- A high level of discretion, ethics, and trustworthiness
- Intermediate spreadsheet skills (preferred)
- Innovative thinking and a willingness to challenge existing methods where improvement is possible
- Experience in bookkeeping/financial record-keeping (preferred)
- Experience with Google Sheets or Excel, QuickBooks Online, and G-Suite (preferred)
- Availability to work 40 hours per week from 9:00 am to 6:00 pm PST
- Reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers
Frequently Asked Questions
- What benefits does the company offer?
The company offers a competitive profit-sharing bonus plan, paid time off, subsidized gym memberships, medical, dental, vision, and life insurance packages, device upgrade and learning reimbursement programs, and motivating career development plans.
- Can I work remotely?
Yes, the company is fully remote, and you can work from anywhere.
- What is the salary range for this position?
The starting base pay for this position ranges between $15 – $25 per hour, depending on experience and location.
- Do I need to have experience in bookkeeping or financial record-keeping?
No, experience in bookkeeping or financial record-keeping is preferred but not required.
- What software and tools will I be using?
You will be using Google Sheets or Excel, QuickBooks Online, and G-Suite.
- How many hours will I be working per week?
You will be working 40 hours per week from 9:00 am to 6:00 pm PST.8.
- Do I need to have a reliable space to work remotely?
Yes, you will need a reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.
- Can I apply if I am not based in the US?
Yes, the company hires internationally for all positions.
Salary Package
- $15 – $25 per hour, depending on experience and location.
Required Documents
- Resume
- Cover letter
How to Apply
To apply for this position, please submit your application on the company’s careers page. You will be required to complete a skills test as part of the application process.
Submit Application
After opening the link, scroll down the page to see the application form.
About Coalition Technologies
- A Story of Innovation and Excellence
Coalition Technologies is a digital marketing agency built on the principles of innovation, creativity, and excellence. The company’s journey began with a small team of passionate individuals who shared a vision of delivering exceptional digital marketing services to clients across the globe. Over the years, the agency has grown into a thriving organization with a team of talented professionals dedicated to helping businesses succeed in the digital landscape. This growth has been fueled by a commitment to staying at the forefront of the latest digital marketing trends and technologies.
- A Mission-Driven Approach
The mission of Coalition Technologies is to deliver exceptional digital marketing services that drive real results for clients. This mission is rooted in a deep understanding of the challenges businesses face in the digital marketplace. By combining cutting-edge technology with innovative marketing strategies, Coalition Technologies helps businesses build a strong online presence, drive website traffic, generate leads, and boost sales. Whether a business is looking to launch a new product, expand into new markets, or simply increase its online visibility, Coalition Technologies has the expertise and experience to help.
- Meet the Team
The team at Coalition Technologies is comprised of talented professionals with a deep understanding of the digital marketing landscape. From experienced leaders to talented digital marketing professionals, every member of the team is committed to helping businesses succeed in the digital marketplace. With a diverse range of skills and expertise, the team at Coalition Technologies is equipped to handle even the most complex digital marketing challenges.