Exciting Opportunity Alert! Zapier is hiring an Executive Assistant to support its Build organization, comprising Product, Design, and Engineering teams. As a high-impact role, you’ll work closely with 1-2 executive leaders and collaborate with another Executive Assistant in the same department. Your exceptional organizational skills, technical expertise, and ability to thrive in a fast-paced remote work environment will make you an invaluable asset to the team.
Job Type
- Full-time
Day-to-Day Responsibilities
- Manage and optimize executive calendars and task systems
- Prepare for meetings, structure discussions, and track follow-ups
- Handle board meeting preparation, including slide coordination and sensitive document handling
- Triage executive inboxes, draft communications, and synthesize context from meetings and documents
- Lead end-to-end planning of initiatives like executive offsites and team events
- Coordinate with finance, legal, and vendors to manage contracts and budget tracking
- Collaborate with other EA team members on strategic projects and share resources
Benefits and Perks
- Offers equity
- Offers bonus
- Multiple ranges of compensation
- Opportunity to work with a fast-growing, profitable, customer-focused company
- Collaborative team culture
Pay Package
- $116,000k – $175,000k
Time Zones Included
- Eastern Standard Time (EST): UTC-5, covering states like New York, Florida, and Georgia
- Central Standard Time (CST): UTC-6, covering states like Texas, Illinois, and Minnesota
- Mountain Standard Time (MST): UTC-7, covering states like Arizona, Utah, and Colorado
- Pacific Standard Time (PST): UTC-8, covering states like California, Washington, and Oregon
Job Type
- Full-time
Company Name
- Zapier
Tips and Advice
- Develop strong organizational and time management skills to prioritize tasks effectively
- Improve your technical skills, particularly in tools like Zapier, Gmail, Google Calendar, Slack, and Notion
- Cultivate excellent communication skills to draft clear and concise messages
- Learn to work independently and manage multiple high-priority tasks
- Familiarize yourself with automation and AI to work more efficiently
Selection Criteria
- 3+ years of experience as an Executive Assistant or Ops role supporting senior leaders in Product and/or Engineering teams
- Strong communication skills and ability to move from information-gathering to well-crafted drafts
- Strategic thinking and problem-solving skills
- Ability to collaborate across functions and work seamlessly with other EAs and operational leaders
- Tech-savvy and proficient in tools like Zapier, Gmail, Google Calendar, Slack, and Notion
FAQs
Q: What experience do I need to support senior leaders in Product and/or Engineering teams?
A: You should have 3+ years of experience as an Executive Assistant or Ops role supporting senior leaders in Product and/or Engineering teams at a tech company.
Q: What are the primary responsibilities of this role?
A: You’ll manage calendars, critical workflows, and help drive leadership effectiveness by combining proactive support with excellent judgment.
Q: Is travel required for this role?
A: Yes, you’re expected to travel up to 10% of the year to help execute day-of-logistics at offsites.
Application Guidelines
To apply, submit your application before August 23, 2025, at 5:00 AM GMT+1. Ensure you meet the selection criteria and highlight your relevant experience and skills in your resume and cover letter.
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About Company
What is Zapier’s Mission?
Zapier’s mission is to make automation work for everyone by delivering products that delight customers. By building a platform to help millions of businesses globally scale with automation and AI, Zapier aims to simplify workflows and increase productivity. This mission drives the company’s culture and values, focusing on collaboration, innovation, and customer satisfaction. Zapier’s commitment to its mission is evident in its products and services, designed to empower businesses and individuals to work more efficiently. The company’s mission statement reflects its dedication to making a positive impact on the world of work. Zapier’s mission is not just about creating software; it’s about transforming the way people work and live. With a strong focus on customer delight, Zapier’s products are designed to meet the evolving needs of businesses and individuals. By prioritizing automation and AI, Zapier is at the forefront of the digital revolution, enabling companies to streamline processes, reduce manual labor, and increase productivity. This approach has enabled businesses of all sizes to automate tasks, enhance productivity, and drive growth. With its platform, Zapier is changing the way businesses operate, making it an exciting time to be part of the team.