Opportunities like this are rare, so read carefully and apply.
Coalition Technologies is a company that delivers high-quality work to clients while providing a fun, thriving, and innovative environment for its team members. The company offers tremendous career growth and rapid advancement opportunities, along with competitive benefits and incentives. Coalition Technologies is looking for a talented and diligent Office Assistant to join its team.
Location
- Remote (work from anywhere)
This is a remote job opportunity, and the company supports remote team members. However, there is an option to work from the Downtown LA office, which requires handling mail pickup, scanning, and organizing mail digitally, recording and depositing client payments, and collecting and redistributing company office equipment.
Employment type
- Full-time, 40 hours per week
Schedule
- 9:00 am to 6:00 pm PST
Role of the Job
The Office Assistant will be responsible for providing administrative support to the team, including answering phones and emails, completing entry-level bookkeeping, resolving billing issues, and providing account access and usage reports.
Main Responsibilities
- Answering phones and emails
- Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records
- Resolving billing issues with clients and internal team members
- Providing account access, usage reports, data analysis, and other ad hoc requests for team members
- Supporting quality assurance checks of various internal and client-facing reporting
- Organizing new client contracts, creating invoices, and processing client payments
- Contributing to internal database maintenance, upkeep, and data entry
- Researching, ordering, and distributing company-wide gifts
- Organizing company events, competitions, and special projects
- Facilitating company holiday, time off, and schedule variation calendars
If based in LA, additional responsibilities include:
- Handling mail pickup at Downtown LA office twice per week
- Scanning and organizing mail digitally
- Recording and depositing client payments
- Collecting and redistributing company office equipment from staff in the region
Qualifications Needed
- Willingness to learn, grow, and collaborate with the team and company
- Excellent verbal and written communication skills
- High level of discretion, ethics, and trustworthiness
- Intermediate spreadsheet skills (preferred)
- Innovative thinking and willingness to challenge existing methods
- Experience in bookkeeping/financial record-keeping (preferred)
- Experience with Google Sheets or Excel, QuickBooks Online, and G-Suite (preferred)
FAQs
- Do you accept applications from candidates who live outside of the US?
Yes, Coalition Technologies hires internationally for all positions, and the team is fully remote.
- Will your positions always be remote?
Yes, unless clearly stated otherwise.
- Do you offer flexible hours?
Coalition Technologies has company-wide core business hours, but schedule flexibility is earned after being with the company for at least 3 months.
- Do you hire part-time?
All positions advertised are full-time, Monday to Friday, 40 hours per week.
- Are there opportunities for internships?
Coalition Technologies does not currently accept applications for internships but encourages recent graduates or entry-level candidates to apply.
- Do you offer visa sponsorship?
Unfortunately, Coalition Technologies does not offer visa sponsorship at this time.
- What does the hiring process look like?
The hiring process includes submitting an application, completing a skills test, and potentially participating in a Zoom interview.
- I’ve submitted my skills test. When should I expect to hear back from you?
Coalition Technologies will only reach out if they decide to move forward with an application.
- If you believe I am a better fit for a different role than the one I applied for, would I be considered for that role instead?
Yes, based on a thorough review of skills and experience.
- I am lacking some of the preferred experience listed under a role I am interested in applying for. Should I still apply?
Yes, Coalition Technologies’ hiring decisions are heavily influenced by performance on skills tests.
- Why do I have to take a skills test?
The skills test assesses basic compatibility with the role.
- Why do I have to record a video introduction?
The video introduction gauges presentation skills.
- Is there a deadline for the skills test?
There is no fixed deadline.
How to apply
To initiate the application process, kindly submit your application below.
Submit Application
Once you’ve opened the link, scroll down to find the application form.
About Coalition Technologies
- What Makes This Company Tick?
Coalition Technologies is driven by a passion for delivering high-quality work and creating a fun, thriving, and innovative environment for its team members. The company prioritizes career growth, rapid advancement opportunities, and competitive benefits, fostering a culture of support and collaboration.
- How Does This Company Make an Impact?
Coalition Technologies makes an impact by providing innovative solutions and services to its clients. The company’s commitment to quality and customer satisfaction has earned it a reputation as a reliable partner in its industry.
- What’s on the Horizon?
Coalition Technologies continues to grow and evolve, with a focus on innovation and customer satisfaction. The company is likely to expand its services and offerings, exploring new ways to meet the needs of its clients and stay ahead in its industry.
By focusing on these aspects, Coalition Technologies has established itself as a reputable and innovative company in its field.