Executive Assistant – UK Export Finance
Salary: £38,800 per year
Location: Westminster, London
Employer: UK Export Finance (UKEF)
Job Grade: Executive Officer
Contract: Permanent
Working Pattern: Full-time, flexible working
Vacancies: 1
Closing Date: Sunday 27 September 2026 at 11:55 pm
Reference: 480871
Job Details
UK Export Finance (UKEF) is recruiting an Executive Assistant to provide administrative and logistical support to senior management within its OCC and MC divisions.
The role also includes responsibility for coordinating travel and supporting meetings, events, financial administration and wider business management activities.
This is a permanent Civil Service position based in Westminster, London, offering a salary of £38,800 plus Civil Service pension benefits.
About the Role
The Executive Assistant will work closely with senior managers, colleagues across UKEF, other government departments and external stakeholders.
The successful candidate will need to work independently, manage competing priorities and use sound judgement when dealing with diaries, inboxes, meetings, travel arrangements, correspondence and administrative matters.
The role provides significant exposure to staff at different levels and requires strong organisational, communication and decision-making skills.
Key Responsibilities
The successful candidate will be responsible for:
- Monitoring and responding to emails and enquiries on behalf of senior managers.
- Screening and handling telephone calls and requests where appropriate.
- Managing diaries, appointments and meetings.
- Organising domestic and international travel, accommodation and visas.
- Coordinating travel involving other UKEF divisions.
- Preparing meeting papers, presentations and other documents.
- Helping organise internal and external events.
- Supporting invoice processing, budget reforecasting and quarterly business reviews.
- Reviewing office processes and helping ensure administrative tasks are completed efficiently.
- Maintaining risk logs and supporting project management activities.
- Supporting commercial arrangements, agency briefings and contracts.
- Meeting and greeting visitors.
- Liaising with government departments and colleagues at different levels of seniority.
- Conducting research and supporting departmental policy activities.
- Preparing draft correspondence and responding to requests using appropriate judgement.
- Delegating work when required during the absence of senior managers.
Additional duties may be required according to business needs.
Requirements / Person Specification
Applicants should have:
- 3 A-levels or relevant work experience.
- Excellent written and verbal communication skills.
- The ability to manage information and financial data accurately.
- The ability to work effectively under pressure and meet tight deadlines.
- Strong research, analytical and presentation skills.
- The ability to work independently and use initiative.
- Experience in an administrative or personal assistant role.
- Experience using Microsoft Word and Excel.
- Experience using internal intranet or similar information systems.
Civil Service Behaviours
The recruitment process will assess candidates against the following Civil Service behaviours:
- Managing a Quality Service
- Delivering at Pace
- Changing and Improving
- Making Effective Decisions
- Working Together
- Developing Self and Others
For the initial application, candidates will provide evidence for:
- Managing a Quality Service
- Delivering at Pace
Salary & Benefits
The salary for this position is £38,800 per year.
UK Export Finance also contributes approximately £11,240 towards membership of the Civil Service Defined Benefit Pension Scheme, based on the advertised employer contribution rate of 28.97%.
Other benefits include:
- Civil Service pension.
- Learning and development tailored to the role.
- Flexible working options.
- An inclusive and diverse working environment.
- Opportunities to develop administrative, business management and stakeholder-management skills.
Working Pattern
The position is full-time with flexible working options.
The role is based in Westminster, London.
Visa / Right-to-Work
The advert states that the role is broadly open to eligible UK nationals, Irish nationals, certain Commonwealth nationals with UK right-to-work, eligible EU/EEA/Swiss nationals and certain other individuals who meet the Civil Service nationality requirements.
Applicants should check the official Civil Service nationality and right-to-work requirements before applying.
Sponsorship is not stated in the vacancy advert, so applicants should not assume that visa sponsorship is available.
Application / Selection Process
The vacancy uses the Civil Service Success Profiles framework and will assess candidates on experience, ability and behaviours.
Applicants must complete their application by 11:55 pm on Sunday 27 September 2026.
The initial application includes:
- Evidence of the required qualification or relevant work experience.
- A 500-word Statement of Suitability explaining how the applicant meets the essential criteria.
- A 250-word statement for Managing a Quality Service.
- A 250-word statement for Delivering at Pace.
- Online ability tests covering:
- Verbal Reasoning
- Judgement
The online ability tests must be completed by midday on Wednesday 23 September 2026.
Candidates who successfully pass the initial sift may be invited to an onsite interview at 1 Horse Guards Road.
The interview will assess the relevant behaviours and experience, including the four behaviours identified for the interview stage.
Important Application Information
Applicants are advised to read the Candidate Information Pack attached to the original vacancy before applying.
UKEF states that AI tools may be used to support an application, but all examples and statements must be truthful, factually accurate and based on the applicant’s own experience. Applications may be withdrawn where plagiarism or misrepresentation is identified.
Security Requirements
Successful applicants will need to meet the required security standards before appointment.
The role requires appropriate security and personnel checks, including a basic criminal record check and relevant government security checks.
Deadline
Apply by 11:55 pm on Sunday 27 September 2026.
Important: The online ability tests must be completed by 12:00 noon on Wednesday 23 September 2026.
Full Details + Apply
This is a permanent Executive Assistant opportunity with UK Export Finance in Westminster, London, paying £38,800 per year.
If you have administrative or personal assistant experience and can demonstrate strong organisation, communication, judgement and time-management skills, this could be an opportunity to join the Civil Service.
What is the salary for the Executive Assistant role?
The salary is £38,800 per year, with access to the Civil Service pension scheme.
Where is the job based?
The position is based in Westminster, London.
Is the Executive Assistant job permanent?
Yes. The vacancy is a permanent position.
Is the role full-time?
Yes. The advertised working pattern is full-time with flexible working.
What qualifications are required?
Applicants need 3 A-levels or relevant work experience.
Is previous administrative experience required?
Yes. The essential criteria include experience in administrative or personal assistant work.
Does the job offer visa sponsorship?
The advert does not state that visa sponsorship is available. Applicants should therefore not assume sponsorship is offered and should check their eligibility to work in the UK before applying.
When does the vacancy close?
Applications close at 11:55 pm on Sunday 27 September 2026.
When must the online tests be completed?
The Verbal Reasoning and Judgement tests must be completed by midday on Wednesday 23 September 2026.
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