Entry Apprentice

Business Administrator and Data Entry Apprentice – The Royal Marsden NHS Foundation Trust

Salary: £30,630–£32,346 per year pro rata, including outer London HCAS
Location: Sutton, Surrey, SM2 5PT
Job Type: Full-time, fixed-term apprenticeship
Duration: 18 months stated in the job summary; the details section lists 2 years
NHS Band: Band 3
Qualification: Level 3 Business Administration
Visa Sponsorship: Applicants must already have the legal right to live and work in the UK for the full apprenticeship. Any visa must permit both work and an apprenticeship. Sponsorship is not confirmed in the advert.
Closing Date: 9 November 2026
Reference: 282-SB1978-NR

About the Role

The Royal Marsden NHS Foundation Trust is recruiting a Business Administrator and Data Entry Apprentice to join its busy Pharmacy Business Unit in Sutton.

This opportunity combines practical workplace experience with the chance to study towards a Level 3 qualification in Business Administration. You will support pharmacy administration, data entry, procurement, invoicing and routine computer systems tasks while working alongside experienced staff.

Full training will be provided, with opportunities to develop your technical knowledge and administrative skills.

Key Responsibilities

• Enter, update, organise and present data for the Pharmacy Business Unit.
• Carry out administrative duties, including invoice payments, raising queries, placing orders and taking meeting minutes.
• Provide first-line support for pharmacy staff experiencing software, computer, printer and other technical problems.
• Assist with the maintenance and support of the automated medicines dispensing system.
• Process invoicing for the Aseptic Unit’s third-party partnership.
• Support medicines purchasing, invoicing and pharmacy stores operations.
• Prepare weekly reports on contract variations for medicines procured by the Trust.
• Produce month-end financial reports using Epic and submit required medicines usage and cost reports.
• Communicate with hospital staff by telephone and in person.
• Maintain accuracy, confidentiality and attention to detail when handling information.

Essential Requirements

Applicants must meet the apprenticeship eligibility criteria:

• Be aged 18 or over.
• Have lived in the UK or European Economic Area (EEA) for the previous three years.
• Have the legal right to live and work in the UK for the entire apprenticeship. Any visa held must permit work and apprenticeship training; visas issued solely for education or study do not qualify.
• Not already hold a qualification in the same subject at the same level or a higher level.
• Be committed to completing the required apprenticeship learning.
• Have GCSE English and Maths at Grade 4/C, as specified in the apprenticeship eligibility requirements.

The person specification also requires literacy and numeracy to GCSE standard and experience of clerical or administrative duties.

Skills and Knowledge

Successful applicants should demonstrate:

• Very good working knowledge of Microsoft Office applications, including Word, Excel, Outlook and Access.
• Good written and spoken communication skills, including telephone skills.
• Strong organisational and time-management abilities.
• The ability to prioritise tasks and work effectively as part of a team.
• An understanding of confidentiality when handling data.
• Accuracy, attention to detail and the ability to remain calm under pressure.
• Self-motivation, adaptability and the ability to work without direct supervision.

Experience helping colleagues or members of the public is desirable.

Desirable Qualifications

• International Certificate of Digital Literacy (ICDL) or an equivalent qualification.
• NVQ qualification in Pharmacy Services or Computing.

Salary and Benefits

The position is advertised at NHS Band 3, with a salary of £30,630–£32,346 per year pro rata, including outer London High Cost Area Supplement (HCAS).

The Royal Marsden offers a dynamic working environment, learning and development opportunities, staff benefits and career pathways. Flexible working requests are welcomed from the point of hire.

About The Royal Marsden NHS Foundation Trust

The Royal Marsden is a world-leading cancer centre dedicated to delivering excellent cancer care and contributing to advances in cancer diagnosis and treatment.

The Trust employs more than 4,500 staff across clinical, scientific, pharmacy, administrative and other professional services. Its hospitals are located in Chelsea and Sutton, with an additional Medical Daycare Unit at Kingston Hospital.

Application Process

Interested applicants should review the full job description and person specification before applying. Ensure you meet the apprenticeship eligibility requirements, particularly the age, residency, qualification and right-to-work conditions.

Closing date: 9 November 2026

Contact Information

For role-related enquiries:
Jaime Popplewell
Pharmacy Systems and Applications Manager
Email: jaime.popplewell@rmh.nhs.uk
Telephone: 020 8661 3019

For apprenticeship eligibility and funding enquiries:
Email: apprenticeships@rmh.nhs.uk

Please contact the Apprenticeships Team for questions about eligibility, funding rules or programme requirements.