Payroll & Pensions

Payroll & Pensions Administrator – Royal Surrey NHS Foundation Trust

Visa Sponsorship: Available – applications from candidates requiring Skilled Worker visa sponsorship are welcome and will be considered alongside other applications.

Employer: Royal Surrey NHS Foundation Trust
Salary: £27,106 – £28,850 per annum (pro rata)
Location: Royal Surrey County Hospital, Guildford, Surrey, GU2 7XX
Job Type: Permanent
Working Pattern: Full-time
Pay Band: NHS Band 3
Date Posted: 7 November 2026
Closing Date: 18 November 2026
Reference: 384-CR-EMF21666

Job Overview

Royal Surrey NHS Foundation Trust is recruiting a Payroll & Pensions Administrator to join its friendly and supportive Payroll & Pensions Team.

The successful candidate will help ensure employees receive accurate and timely payments while supporting the administration of NHS Pension Scheme arrangements.

This opportunity is suitable for someone with strong administrative and customer service skills, good IT knowledge, excellent attention to detail and the ability to work accurately under pressure while meeting strict payroll deadlines.

Previous NHS payroll experience would be advantageous but is not essential.

Key Responsibilities

• Process payroll and pension transactions accurately and within agreed deadlines.
• Input and maintain employee information using ESR and associated payroll systems.
• Process new starters, leavers, contractual changes and payroll variations.
• Undertake payroll calculations, including PAYE, National Insurance, Statutory Sick Pay (SSP) and Statutory Maternity Pay (SMP).
• Support NHS Pension Scheme administration, including pension deductions and auto-enrolment.
• Respond to payroll and pension enquiries from employees and managers.
• Investigate payroll discrepancies and take corrective action.
• Carry out payroll checks, reconciliations and audit activities.
• Maintain accurate employee records and protect confidential information.
• Ensure compliance with HMRC regulations, GDPR and Trust policies.
• Contribute to service development and continuous improvement.

Requirements and Qualifications

Essential:

• Five GCSEs or equivalent at grades A*–C, including Mathematics and English.
• NVQ Level 4 in Customer Service or Business Administration, or equivalent work experience.
• Customer service experience.
• Intermediate knowledge of Microsoft Office, including Outlook, Word and Excel.
• Excellent written and verbal communication skills.
• Ability to communicate tactfully and handle confidential and sensitive information.
• Strong attention to detail and ability to work accurately under pressure.

Desirable:

• Previous relevant NHS experience.
• Knowledge of ESR and NHS payroll processes.
• Understanding of NHS Pension arrangements and NHS Terms and Conditions of Service.

Salary and Benefits

The position offers an annual salary of £27,106 to £28,850 (pro rata), under the NHS Agenda for Change Band 3 pay scheme.

Royal Surrey NHS Foundation Trust also offers a comprehensive health and wellbeing programme and opportunities for career development.

About the Employer

Royal Surrey NHS Foundation Trust is an acute and community healthcare provider serving patients across Guildford, Waverley and surrounding areas.

The Trust employs approximately 5,000 colleagues and provides hospital, community and specialist cancer services.

Its main hospital is based in Guildford, with additional community sites in Milford, Haslemere and Cranleigh.

The organisation is rated Outstanding by the Care Quality Commission (CQC) and is committed to supporting staff development and delivering high-quality patient care.

Visa Sponsorship

Applications from candidates who require current Skilled Worker visa sponsorship to work in the UK are welcome and will be considered alongside all other applications.

International applicants should check their eligibility and the applicable UK immigration requirements before applying.

Additional Information

• The post is subject to a Disclosure and Barring Service (DBS) check.
• Overseas applicants may need to provide criminal record certificates from countries where they have lived for the required period.
• The vacancy may close earlier than advertised, so early applications are encouraged.

Application and Selection Process

Interested candidates should submit their applications online through the official NHS Jobs recruitment portal.

Closing date: 18 November 2026.

Contact for enquiries:
Hillary Emery – Payroll Team Lead
Email: hemery@nhs.net

Employer website:
https://www.royalsurrey.nhs.uk/