Job Details

• Job Title: Executive Virtual Assistant (Marketing & Operations)
• Job Type: Part-time
• Location: Remote
• Compensation: Not specified

Role of the Job

Provide administrative, marketing, and operational support to two sister brands — one in marketing and the other in travel/lifestyle — ensuring seamless organization, communication, and execution across daily tasks and projects.

Responsibilities

• Handle client onboarding, including agreements, folders, and checklists
• Manage inbox and calendar, schedule calls, and log notes and tasks
• Maintain CRM pipelines in GoHighLevel, including tags, links, and follow-ups
• Keep Notion task and content calendars up to date
• Schedule social media posts using Meta Planner and LinkedIn
• Update Canva templates such as proposals, story frames, and checklists
• Prepare weekly progress summaries
• Support book launch efforts, including outreach coordination, email tracking, and testimonial collection

Requirements

• 1–3 years of relevant experience in administrative or marketing support
• Strong written English and attention to detail
• Proficiency with Notion, Canva, and Google Workspace
• Familiarity with GoHighLevel, Meta Planner, and LinkedIn scheduling (training available)
• Highly organized, reliable, and comfortable managing multiple priorities
• Ability to work 20–30 hours per week with 2–3 hours of daily overlap in EST/Pacific time

Benefits

• Flexible remote work schedule
• Opportunity to work across marketing and lifestyle industries
• Hands-on involvement in creative projects such as a book launch

Required Documents

• Resume
• Cover Letter

Application Process

1 Submit Application: Apply directly through the company’s online job portal

2 Review: Application will be reviewed by the hiring team for skills and fit

3 Interview: Selected candidates will be invited for an online interview.

GET STARTED

About Company

The hiring company manages two sister brands specializing in marketing strategy and travel/lifestyle content. Their mission is to deliver high-quality, organized, and creative solutions while empowering clients to grow their influence and reach through thoughtful marketing and operational systems.