Systems Analyst 

HR MI and Systems Analyst – 12-Month Fixed-Term Contract | FCDO Services

HR MI and Systems Analyst

Employer: FCDO Services
Job title: HR MI and Systems Analyst – 12 Month FTC
Reference: 477826
Salary: £31,898 per year
Location allowance: £1,750
Total advertised salary package: £33,648 before other benefits
Contract: Fixed-term, 12 months
Grade: Executive Officer (B3)
Working pattern: Full-time
Location: Hanslope Park, Milton Keynes, MK19 7BH
Working arrangement: Hybrid working available depending on business needs
Closing date: Sunday, 13 September 2026 at 11:55 pm
Nationality: Open to UK nationals only
Security clearance: Security Check (SC) required

Job Overview

FCDO Services is recruiting an HR MI and Systems Analyst for a 12-month fixed-term contract based at Hanslope Park in Milton Keynes.

This is an opportunity for an experienced HR systems and data professional to support the maintenance and development of HR systems, produce management information, analyse workforce data and contribute to improvements across HR processes.

The successful candidate will work within the FCDO Services Human Resources team, supporting accurate HR data, reporting, payroll-related processes and management information used by senior executives.

The role offers a salary of £31,898 plus a £1,750 location allowance, together with a Civil Service Pension and a range of additional benefits.

Key Job Highlights

• Salary: £31,898
• Location allowance: £1,750
• Contract: 12-month fixed term
• Grade: Executive Officer (B3)
• Location: Hanslope Park, Milton Keynes
• Working: Full-time with hybrid flexibility
• Pension: Civil Service Defined Benefit Pension
• Annual leave: 25 days
• Public and privilege days: 9 days
• Learning and development opportunities
• On-site gym, nursery, café and restaurant
• Free shuttle bus between central Milton Keynes and Hanslope Park
• SC security clearance required
• Open to UK nationals only

About FCDO Services

FCDO Services supports the UK’s interests at home and overseas.

The organisation works across a wide range of specialist areas, including secure government buildings, diplomatic logistics, government technology and other services supporting the UK’s national interests.

The HR team plays an important role in attracting, developing and retaining employees with the skills needed to support this mission.

As an HR MI and Systems Analyst, you will contribute directly to maintaining reliable HR systems and ensuring that workforce information is accurate, useful and available when required.

What You Will Do

The successful candidate will be responsible for maintaining HR systems and ensuring that relevant employee data remains accurate and up to date.

Key responsibilities will include:

• Maintaining HR systems and databases.
• Ensuring HR data is accurate and current.
• Reviewing and improving HR reporting processes.
• Producing regular and ad hoc Management Information reports.
• Preparing Civil Service data returns.
• Maintaining internal dashboards used by senior executives.
• Identifying patterns, trends and changes within HR data.
• Analysing data to understand potential underlying causes and correlations.
• Supporting improvements to HR systems and services.
• Identifying, testing and implementing system updates and changes.
• Supporting monthly pay-related processes.
• Investigating payroll queries.
• Carrying out payroll reconciliation.
• Checking and approving payments.
• Supporting reward projects, including the annual pay award.
• Supporting HR audits.
• Keeping up to date with relevant regulations, policies and processes.
• Responding to HR-related enquiries from colleagues.
• Working collaboratively with colleagues across different teams.
• Helping improve shared HR processes.
• Supporting wider HR policies and projects when required.
• Ensuring relevant Service Level Agreements are met.
• Managing and prioritising your workload effectively.

Required Skills and Experience

Candidates should have relevant experience and skills in HR systems, data analysis, reporting and Microsoft Excel.

Essential Requirements

Applicants should demonstrate:

• Experience using and maintaining a cloud-based ERP system within an HR environment.
• Advanced knowledge of Microsoft Excel.
• Experience writing work processes.
• Experience working in a customer-facing role.
• Strong communication skills.
• The ability to communicate effectively with a wide range of colleagues and stakeholders.
• The ability to work effectively as part of a team.
• The ability to manage and prioritise your own workload.
• Strong analytical and data interrogation skills.
• Experience undertaking service reporting.
• The ability to work with specialist IT systems and databases.

Desirable Experience

The following would be advantageous:

• Previous experience in an HR policy or operational HR role.
• Understanding of payroll processes.
• Knowledge of LEAN processes, methods and tools.
• Experience with research and benchmarking.
• Experience working with HR management information.
• Experience supporting HR projects and process improvement.

Lead Selection Criterion

The lead criterion for this vacancy is:

Experience of using and maintaining a cloud-based ERP system in an HR context.

Candidates should pay particular attention to this requirement when completing their application because the employer states that, where a large number of applications are received, an initial sift may be conducted using the lead criterion.

Technical Skills Being Assessed

Candidates will be assessed against the following technical skills:

1. Experience of writing work processes.
2. Experience of using and maintaining a cloud-based ERP system in an HR context – Lead Criterion.
3. Advanced knowledge of Microsoft Excel.
4. Ability to communicate effectively with a range of people.

Civil Service Behaviours

The selection process will assess candidates against these behaviours:

Making Effective Decisions

Candidates should demonstrate their ability to analyse information, consider relevant evidence and make appropriate decisions.

Working Together

The role requires effective collaboration with colleagues and stakeholders across the organisation.

Managing a Quality Service

Candidates should demonstrate their ability to maintain high standards, manage workloads effectively and deliver reliable HR services.

Salary and Pension

The position offers:

£31,898 annual salary

Plus:

£1,750 location allowance

FCDO Services also contributes towards membership of the Civil Service Defined Benefit Pension scheme.

The advertised information states that the employer contribution is approximately £9,240 based on the stated salary.

Employee Benefits

Employees can benefit from a range of support and development opportunities, including:

• Civil Service Pension.
• 25 days annual leave per year.
• 9 public and privilege days per year.
• Learning and development tailored to the role.
• Flexible working options.
• Inclusive and diverse working environment.
• On-site gym.
• On-site nursery.
• Café.
• Restaurant.
• Interest-free season ticket loans.
• Interest-free bike loans.
• Free shuttle bus between central Milton Keynes and Hanslope Park.

Hybrid Working

The role is based at Hanslope Park, Milton Keynes, with flexibility for hybrid working depending on business requirements.

Applicants should therefore be prepared to work from the Hanslope Park location when required.

Security Clearance Requirement

Because FCDO Services works with sensitive government assets and information, successful candidates must complete the required security checks.

The vacancy states that successful applicants will need to achieve Security Check (SC) clearance.

Candidates will also be subject to the relevant baseline personnel security checks and are expected to undergo a medical before appointment.

Security clearance requirements should be carefully considered before applying.

Nationality Requirement

Important: This vacancy is open to UK nationals only.

Applicants should check the nationality requirements carefully before submitting an application.

This is not advertised as an overseas sponsorship vacancy, and applicants should not assume that Skilled Worker visa sponsorship or a Certificate of Sponsorship is available.

Application Process

The vacancy uses the Civil Service Success Profiles recruitment framework.

Applicants will be required to provide:

• A CV.
• A personal statement.
• Answers to job-specific/technical skills questions.

CV Requirements

The Civil Service states that your CV should include:

• Career history.
• Key responsibilities.
• Achievements.
• Qualifications.

The CV should not contain personal identifying details.

Personal Statement

Your personal statement should explain your interest in the role and demonstrate your relevant experience.

However, candidates should pay particular attention to the technical/job-specific questions because the employer states that candidates will be sifted primarily on the answers provided to these questions.

If a large number of applications are received, the initial sift may focus on the lead criterion.

Interview Process

Candidates who successfully pass the sift may be invited to a face-to-face interview.

The interview is expected to include a combination of:

• Technical/job-specific questions.
• Behaviour-based questions.

Candidates who narrowly miss the requirements may potentially be considered for other suitable roles within FCDO Services where there is a potential skills match.

Feedback is only provided to candidates who attend an interview or assessment.

Artificial Intelligence and Applications

Applicants should use AI tools carefully when preparing their applications.

FCDO Services states that AI can be used to support an application, but all examples and statements must be truthful, factually accurate and based on the applicant’s own experience.

Applicants should not submit AI-generated examples or experiences as their own.

Diversity and Inclusion

FCDO Services promotes an inclusive working environment and states that it welcomes colleagues with different skills, backgrounds, cultures and identities.

The organisation is recognised as a Disability Confident employer and a Carer Confident workplace.

Great Place to Work for Veterans

This vacancy is part of the Great Place to Work for Veterans initiative.

Veterans who meet the relevant requirements may therefore wish to consider this opportunity as part of their Civil Service career search.

Job Summary at a Glance

Who Should Apply?

This vacancy could be particularly relevant to professionals with experience in:

• HR systems.
• HR information management.
• HR data analysis.
• Management information reporting.
• Cloud-based ERP systems.
• HR databases.
• Payroll support.
• Microsoft Excel.
• HR operations.
• HR reporting.
• Process improvement.
• HR policy.
• Business systems analysis.

Applicants with strong Excel skills and hands-on experience maintaining a cloud-based ERP system within HR should pay particular attention to this opportunity.

Important Eligibility Notice

UK nationals only.

The employer specifically states that this vacancy is open to UK nationals. Applicants should carefully review the nationality, security clearance and other eligibility requirements before applying.

Certificate of Sponsorship/Skilled Worker sponsorship is not stated in the vacancy. Do not assume sponsorship is available.

How to Apply

Applications must be submitted through the official Civil Service Jobs vacancy.

Reference number: 477826

Closing date: Sunday, 13 September 2026 at 11:55 pm.

Applicants should ensure that they allow sufficient time to complete the CV, personal statement and technical/job-specific questions before the deadline.

Apply for the HR MI and Systems Analyst role

Final Reminder

This is a 12-month HR MI and Systems Analyst opportunity with FCDO Services in Milton Keynes, offering £31,898 plus a £1,750 location allowance, Civil Service Pension and additional benefits.

The role is particularly suited to candidates with HR systems, cloud-based ERP, advanced Excel, HR data and reporting experience.

Closing date: 13 September 2026 at 11:55 pm.

Check the official vacancy carefully for the complete eligibility and application requirements before submitting your application.

Disclaimer

This job information has been organised from the official vacancy details provided by Civil Service Jobs. Applicants should always check the original advertisement for the latest information, eligibility requirements, closing date and application instructions.

Job Reference: 477826
Employer: FCDO Services
Location: Hanslope Park, Milton Keynes
Closing Date: 13 September 2026