Personal Assistant/Admin

Personal Assistant/Admin Team Leader – NHS

Employer: Lancashire Teaching Hospitals NHS Foundation Trust
Location: Royal Preston Hospital, Preston
Salary: £28,392 – £31,157 per year, pro rata
Band: 4
Contract: Permanent
Hours: Part-time – 30 hours per week
Job reference: 438-PB4813
Closing date: 20 October 2026 at 11:59pm

About the role

Lancashire Teaching Hospitals NHS Foundation Trust is recruiting a Personal Assistant/Admin Team Leader to join its Pharmacy department at Royal Preston Hospital.

The successful candidate will provide effective personal assistant and secretarial support to the Chief Pharmacist, Senior Management Team and wider Pharmacy and Pharmacy Manufacturing Unit (PMU) teams.

The role also involves leading the provision of a professional, flexible and confidential administrative service within the Pharmacy department and supervising the General Pharmacy Administration team.

Key responsibilities

The Personal Assistant/Admin Team Leader will:

• Provide a full PA and secretarial service to the Chief Pharmacist, Associate Directors of Pharmacy, Pharmacy and PMU teams.
• Produce concise agendas and minutes for Trust and departmental meetings.
• Supervise and manage General Pharmacy Administration staff.
• Maintain high standards for efficient, timely and paper-light administrative processes.
• Support training and development within the administration team.
• Build positive working relationships with internal and external colleagues.
• Work on projects designed to improve processes, meet targets and maintain effective pharmacy services.
• Cover the duties of the Rota Co-ordinator when required.
• Help ensure high-quality service provision and compliance with relevant policies, legislation and professional standards.
• Identify, report and record incidents and near misses in line with Trust procedures.
• Contribute to the handling and investigation of complaints, errors and incidents.
• Support risk management and maintain health, safety and security standards.
• Authorise routine expenditure from the Directorate budget within the agreed limits.

What the employer is looking for

Applicants should have previous experience in a clerical and/or secretarial role and be able to manage a busy workload while dealing with people tactfully, sensitively and confidentially.

You should have strong communication and organisational skills, as well as the ability to support and manage administrative staff.

Essential requirements include:

• Good general education.
• ECDL or equivalent experience.
• Significant previous administrative experience.
• Previous PA experience.
• Experience of staff management.

Desirable:

• Secretarial qualifications or relevant experience.

About Lancashire Teaching Hospitals NHS Foundation Trust

Lancashire Teaching Hospitals NHS Foundation Trust provides hospital services to around 370,000 people in the Preston and Chorley area and specialist care to approximately 1.5 million people across Lancashire and Cumbria.

The Trust provides a range of specialist services, including oncology, renal, plastics and burns, neurosciences, mobility and rehabilitation. It is also the major trauma centre and major vascular centre for Lancashire and South Cumbria.

Visa sponsorship

Visa sponsorship is not stated in this vacancy advert. Applicants who require Skilled Worker sponsorship should confirm directly with Lancashire Teaching Hospitals NHS Foundation Trust whether sponsorship can be provided for this specific role before applying.

Application and selection process

Applications should demonstrate how your qualifications, knowledge, skills and experience meet the criteria in the person specification. The recruiting managers will assess applications against the listed requirements, so applicants are encouraged to provide relevant examples from their experience.

The Trust notes that the vacancy may close earlier than the published closing date if sufficient applications are received, so early application is recommended.

Applicants will receive updates by email, including to the email address used when applying, so candidates should check their inbox and spam/junk folders regularly.

Closing date: 20 October 2026 at 11:59pm.

Informal enquiries:
Julia Finn, Rota Co-ordinator
Email: julia.finn@lthtr.nhs.uk
Telephone: 01772 522220

Source: HealthJobsUK / Lancashire Teaching Hospitals NHS Foundation Trust
Job reference: 438-PB4813