Administrative Assistant

Administrative Assistant – Operose Health (Home Working, £26,000–£28,000)

Employer: Operose Health
Job Title: Administrative Assistant
Salary: £26,000–£28,000 per year, depending on experience
Location: Home working, with occasional travel when required
Job Type: Permanent, full-time
Working Hours: 37.5 hours per week
Closing Date: 23 October 2026
Reference Number: 1561949047

Job Overview

Operose Health is recruiting an Administrative Assistant to support its senior operations leadership team. The successful candidate will provide administrative support to Operations Directors and Managing Directors, helping them manage their schedules, prepare for meetings and ensure important actions are completed.

This is a home-working opportunity, although occasional travel will be required.

The role involves handling confidential information, coordinating meetings, preparing presentations and maintaining professional relationships with colleagues, clinical teams, external partners and other stakeholders.

Operose Health delivers primary care services across the UK, with a focus on improving access to healthcare, patient outcomes and patient experience.

Key Responsibilities

Director Support

• Provide day-to-day administrative support to senior directors and help prioritise their time.
• Act as the first point of contact for calls, emails and requests.
• Prepare briefing materials and meeting documents.
• Draft correspondence, reports and communications on behalf of directors.

Meetings and Minute-Taking

• Take accurate and concise minutes during leadership, operational and board-level meetings.
• Circulate minutes and action logs, normally within 48 hours.
• Track agreed actions and follow up with the relevant individuals.
• Maintain organised records of meeting agendas, papers, minutes and decisions.

Presentations and Reports

• Collect information from department leads for board and leadership reports.
• Combine contributions into professional presentations and reports.
• Check documents for accuracy, consistency and branding.
• Maintain version control to ensure directors receive the latest documents.

Diary and Meeting Management

• Manage complex diaries and resolve scheduling conflicts.
• Arrange internal and external meetings, including video conferences and meeting facilities.
• Organise travel, accommodation and itineraries.
• Coordinate leadership away days, site visits and occasional events.

Stakeholder Management

• Follow up with internal and external contacts after meetings.
• Maintain contact records and monitor outstanding requests.
• Develop effective working relationships with senior colleagues, clinical teams, partners and suppliers.

General Administration

• Maintain organised, accurate and secure filing systems and shared drives.
• Process expenses, purchase orders and invoices.
• Handle sensitive information in accordance with UK GDPR and information governance requirements.
• Assist with additional projects and administrative duties as required.

Essential Requirements

Candidates should demonstrate the following skills and experience:

• Previous experience as an administrative assistant, personal assistant or senior administrator supporting directors or senior managers.
• Confidence in taking accurate minutes during senior-level meetings.
• Advanced Microsoft Office skills, particularly Outlook, Word, Excel, PowerPoint and Teams.
• Strong organisational and prioritisation skills.
• Ability to manage competing demands and multiple senior diaries.
• Excellent written and verbal communication skills.
• Ability to prepare professional presentations and reports.
• Discretion and integrity when handling confidential information.
• A good standard of education, including GCSE English and Maths or equivalent.

Desirable Experience

The following would be advantageous:

• Experience working in healthcare, the NHS or another regulated environment.
• Formal minute-taking training or board secretariat experience.
• Familiarity with SharePoint, project management systems or CRM tools.
• Experience supporting more than one director.
• Experience drafting correspondence for senior managers.
• Knowledge of UK GDPR and information governance.
• A business administration qualification.

Salary and Employee Benefits

The salary is £26,000–£28,000 per year, depending on experience.

The advertised benefits include:

• 27 days of annual leave plus bank holidays, pro rata.
• Access to a bespoke learning management system.
• Opportunities for professional development and specialisation.
• An electric vehicle car benefit scheme.
• Cycle-to-work scheme.
• Travel season ticket loans.
• Discount cards.
• Employee wellbeing services, including yoga videos and a wellbeing app.

Is UK Visa Sponsorship Available?

Visa sponsorship status: Not confirmed in the advert.

The vacancy information provided by Operose Health does not explicitly confirm whether Skilled Worker visa sponsorship is available for this position.

Applicants who require sponsorship should contact the recruitment team before applying to establish whether the employer can sponsor this role and whether the position meets the relevant immigration requirements.

Do not assume that sponsorship is available simply because the vacancy is advertised by a healthcare provider.

Application and Selection Process

Interested candidates should review the official vacancy details and submit their applications through NHS Jobs.

Closing date: 23 October 2026.

Apply online: Administrative Assistant – NHS Jobs

For questions about the position, contact:

Recruitment Team
Operose Health
Email: recruitment@operosehealth.co.uk

About Operose Health

Operose Health provides primary care services and aims to improve access to healthcare, patient outcomes and patient experience.

The organisation highlights four core values: Caring, Ambitious, Resourceful and Excellence. It also promotes employee development and opportunities to build skills across its services.

Source: NHS Jobs – Operose Health