Event Executive

Event Executive Job Opportunity – Guy’s and St Thomas’ NHS Foundation Trust

UK-based applicants and eligible international applicants requiring Skilled Worker sponsorship are welcome to apply.

Guy’s and St Thomas’ NHS Foundation Trust is recruiting an Event Executive to join its Commercial Education & Events team in London.

This is a Band 6, full-time, fixed-term position for 12 months, offering £47,951 to £56,863 per year including HCA.

Job Overview

About the Role

The Event Executive will support the planning, coordination and delivery of external training programmes, conferences, workshops and professional development events.

The role covers events ranging from specialist workshops and short courses to major conferences and exhibitions involving 150+ delegates.

Key responsibilities include:

• Event planning and coordination
• Logistics management
• Delegate management
• Speaker liaison
• Supplier coordination
• Budget and financial management
• Training materials
• Event registration
• On-site event delivery
• Stakeholder communication
• Project planning
• Post-event evaluation
• Financial and performance reporting

Main Responsibilities

Event Management

• Coordinate multiple events simultaneously.
• Support events agreed at short notice.
• Liaise with high-profile international speakers and delegates.
• Coordinate speaker requirements.
• Update event programmes.
• Arrange room bookings.
• Support health and safety requirements.
• Prepare project plans.
• Monitor event progress.
• Support registration and delegate management.
• Resolve delegate, speaker and sponsor queries.
• Assist with on-site event delivery.

Training and Course Materials

• Collect training materials from speakers and subject matter experts.
• Prepare speaker profiles.
• Collate course documentation.
• Prepare printed materials.
• Ensure materials follow Trust branding requirements.
• Prepare delegate manuals and event packs.
• Produce certificates of attendance.
• Prepare evaluation forms.
• Support event app preparation for larger events.

Delegate and Speaker Support

Provide delegates and speakers with information relating to:

• Course content
• Course format
• Accommodation
• Travel arrangements
• Visa requirements
• Dress codes
• Event schedules
• Registration
• Programme requirements

Financial and Budget Management

The successful applicant will be expected to:

• Manage event budgets.
• Raise purchase orders.
• Process and monitor invoices.
• Maintain accurate financial records.
• Monitor expenditure.
• Produce financial reports.
• Track budget performance.
• Provide financial updates to managers and stakeholders.
• Manage sponsorship income.
• Support income-generating events.
• Forecast event costs.
• Plan financial requirements across multiple events.

Project Planning and Reporting

Responsibilities include:

• Preparing project plans.
• Establishing key deliverables.
• Monitoring deadlines.
• Tracking progress.
• Identifying issues.
• Reporting progress to stakeholders.
• Preparing post-event reports.
• Reviewing delegate feedback.
• Supporting event debriefs.
• Identifying opportunities for improvement.

Communication and Stakeholder Management

The Event Executive will work with:

• NHS clinicians
• Subject matter experts
• Internal departments
• Education and training teams
• IT teams
• Hospitality teams
• Marketing
• External organisations
• Industry partners
• Sponsors
• Speakers
• Delegates
• Suppliers

The postholder will also respond to enquiries by email, telephone, post and in person.

Digital and Eventbrite Support

The postholder will be required to set up events using Eventbrite.

For larger events, the role may also involve coordinating event app requirements with the app provider, Marketing Manager and sponsors.

The position covers face-to-face, virtual and hybrid events.

Essential Experience

Applicants should have:

• Significant experience organising conferences and events.
• At least 5 years’ experience in relevant event management.
• Experience managing multiple events simultaneously.
• Experience managing budgets.
• Experience raising invoices.
• Experience raising purchase orders.
• Experience maintaining accurate financial records.
• Experience working under pressure.
• Experience working to strict deadlines.
• Experience dealing with complex issues and competing priorities.

Desirable Experience

• Previous experience working within the NHS.

Essential Skills

Candidates should demonstrate:

• Ability to produce financial reports.
• Ability to monitor budgets.
• Ability to track budget performance.
• Ability to provide updates to managers and stakeholders.
• Experience managing income-generating events.
• Experience managing sponsorship income.
• Excellent organisational skills.
• Ability to manage competing demands.
• Ability to handle high workloads.
• Strong prioritisation and decision-making skills.
• Excellent communication skills.
• Ability to manage calls and emails professionally.
• Ability to plan key deliverables within fixed timeframes.
• Ability to use project plans or other appropriate tools.

Desirable Skills

It would be advantageous to have the ability to:

• Forecast event costs.
• Allocate resources effectively.
• Plan financial requirements across multiple events.
• Develop improved working methods.
• Use tools to manage workloads and tasks.
• Make decisions using established procedures and initiative.

Qualifications

Applicants should have:

• Degree-level education or equivalent knowledge.
• Project Management qualification or equivalent relevant experience.

About the Commercial Education & Events Team

The Events team at Guy’s and St Thomas’ NHS Foundation Trust was established more than 10 years ago following the development of its Commercial Strategy.

Its portfolio has expanded to include:

• One-day courses
• Two-day courses
• Workshops
• Visiting professional programmes
• Masterclasses
• Conferences
• Educational visits
• Industry-supported events
• Partnerships
• Placements
• Clinical attachments
• Observation programmes

The team works with primary, secondary and tertiary care markets and delivers programmes for regional, national and international audiences.

Trust Values

Caring – We put patients first.

Ambitious – We innovate and strive for excellence.

Inclusive – We respect each other and work collaboratively.

Skilled Worker Visa Sponsorship

Important for international applicants:

The vacancy states that applications from job seekers who require current Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.

This means applicants requiring sponsorship can apply for consideration.

However:

• Sponsorship is not automatically guaranteed.
• Applicants must meet applicable immigration requirements.
• The role must meet the relevant sponsorship requirements.
• Final eligibility should be confirmed with the employer and UK Visas and Immigration.

DBS Check

The position is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and will require a Disclosure and Barring Service check for previous criminal convictions.

Job Location

Guy’s and St Thomas’ NHS Foundation Trust

200 Great Dover Street
London
SE1 4YB
United Kingdom

Application Deadline

25 August 2026

Applicants should submit their application before the closing date.

How to Apply

Apply through the official NHS Jobs application system:

Apply for Event Executive:
https://www.jobs.nhs.uk/candidate/jobadvert/C9196-26-0964/ats-direct-apply

Applicants should ensure their application clearly demonstrates their:

• Event management experience
• Conference management experience
• Budget management experience
• Financial reporting skills
• Project management experience
• Stakeholder management skills
• Ability to manage multiple events
• Experience working to strict deadlines
• Communication skills
• Relevant education or equivalent experience

Employer Contact

Programme Manager: Tamanna Jahan
Email: tamanna.jahan@nhs.net

Quick Job Summary

Who Should Apply?

This opportunity may suit experienced:

• Event Executives
• Event Managers
• Conference Managers
• Events Coordinators
• Healthcare Events Professionals
• Training and Development Event Professionals
• Project Coordinators
• Project Managers with substantial events experience
• NHS Events Professionals
• Commercial Education and Events professionals

Final Applicant Reminder

This is a Band 6 NHS Event Executive position in London offering up to £56,863 per year including HCA.

The vacancy specifically states that candidates requiring current Skilled Worker sponsorship are welcome to apply and will be considered alongside other applicants.

Closing date: 25 August 2026.

Always verify the latest vacancy and sponsorship information directly through the official NHS Jobs advertisement before applying.