Executive Assistant

Executive Assistant (Partnerships & Events) – NHS Job in Bootle

Executive Assistant Job Opportunity – South Sefton Primary Care Network

South Sefton Primary Healthcare Ltd. is recruiting for an Executive Assistant (Partnerships & Events) to support the Managing Director while helping strengthen partnerships across primary care, the NHS, community organisations and other stakeholders.

This is a varied Band 4 opportunity combining executive administration, stakeholder engagement, event coordination and organisational support.

Closing date: 6 September 2026

Job Details

Job Overview

The successful candidate will provide high-quality executive support to the Managing Director while coordinating stakeholder engagement activities, meetings, learning programmes and events.

The role involves working with 19 GP practices, Sefton GP Federation, NHS organisations, community and voluntary sector partners, local businesses and other external stakeholders.

Occasional travel across South Sefton and attendance at evening events may be required.

Main Responsibilities

Executive Assistant Support

• Provide professional and confidential executive support to the Managing Director.
• Manage complex diaries, meetings, appointments and schedules.
• Act as a key point of contact on behalf of the Managing Director.
• Prepare agendas, reports, presentations and briefing papers.
• Organise Board, leadership and partnership meetings.
• Attend meetings when required.
• Take accurate minutes and maintain action logs.
• Draft correspondence and communications.
• Maintain confidential records in line with GDPR requirements.

Partnerships & Stakeholder Engagement

• Develop relationships with South Sefton member GP practices.
• Work with NHS organisations and local authorities.
• Build relationships with voluntary sector organisations and local businesses.
• Support the Managing Director with strategic partnerships.
• Coordinate stakeholder communications and engagement activities.
• Promote collaboration and joint working.
• Represent the PCN professionally when dealing with partners and stakeholders.

Events & Engagement

You will help coordinate and deliver:

• Protected Learning Time (PLT) events.
• Workforce events.
• Wellbeing events.
• Patient engagement activities.
• Community engagement events.
• Meetings and learning programmes.

Event duties may include:

• Venue bookings.
• Catering arrangements.
• Event materials.
• Invitations and attendee registration.
• Communications.
• Liaising with speakers, exhibitors, sponsors and partners.
• Event setup and registration.
• Troubleshooting during events.
• Monitoring attendance and feedback.

Communications & Business Support

• Produce newsletters and stakeholder updates.
• Prepare promotional materials.
• Support internal and external communications.
• Maintain stakeholder databases and contact lists.
• Assist with organisational projects.
• Coordinate actions and monitor progress.
• Prepare reports and presentations.
• Support PCN priorities and initiatives.

What the Employer Is Looking For

Applicants should have previous experience in an Executive Assistant, Personal Assistant, Administrative Coordinator or similar role.

You should have:

• Excellent organisation and time-management skills.
• Strong communication skills.
• Strong interpersonal and relationship-building abilities.
• Confidence working with different stakeholders.
• Excellent written and verbal communication.
• Strong attention to detail.
• Ability to manage competing priorities.
• Ability to work independently and use initiative.
• Ability to maintain confidentiality.
• Ability to remain calm under pressure.
• Professional and approachable manner.
• Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams.

Essential Experience & Qualifications

Essential:

• Previous experience in an EA, PA, Administrative Coordinator or similar role.
• Experience organising meetings, events or engagement activities.
• Experience managing multiple priorities and deadlines.
• Experience developing and maintaining stakeholder relationships.
• Experience producing professional reports, presentations and communications.
• Educated to A-Level standard or equivalent experience.
• GCSE English and Mathematics at Grade 4/C or above, or equivalent.
• Willingness to travel across South Sefton.
• Willingness to attend occasional evening events.

Desirable Experience

The following would be advantageous:

• NHS, primary care or healthcare experience.
• Experience supporting senior leaders or executive teams.
• Event management experience.
• Stakeholder engagement experience.
• Project coordination skills.
• Experience using CRM or event management systems.
• Experience using AI and digital productivity tools.
• Experience working across multiple organisations.
• Community engagement experience.
• Interest in healthcare transformation and community health improvement.
• Business Administration, Event Management or Project Management qualification.
• Executive Assistant, PA or administrative professional qualification.
• NHS or healthcare-related training.

About South Sefton Primary Care Network

South Sefton Primary Care Network brings together 19 GP practices and works with health, social care, community and voluntary sector partners to provide integrated, patient-centred services.

The organisation aims to strengthen general practice, improve access to services and support the health and wellbeing of local communities.

The PCN describes its working environment as supportive, ambitious and collaborative, with opportunities for colleagues to take ownership, contribute ideas and support continuous improvement.

Key Working Relationships

The successful candidate will work with:

• Managing Director.
• PCN Leadership Team.
• South Sefton GP Practices.
• GP Federation.
• Cheshire and Merseyside ICB.
• NHS provider organisations.
• Community and voluntary sector partners.
• Local businesses and suppliers.
• Training providers.
• Patients and public representatives.

Important Information for Applicants

This vacancy is a 6-month fixed-term Band 4 position with flexible working.

The advertised salary is £28,392 per year pro rata.

Applicants should carefully review the official NHS Jobs advert and person specification before applying.

Occasional travel across South Sefton and evening event attendance may be required.

How to Apply

Interested candidates should apply through the official NHS Jobs application portal.

Closing date: 6 September 2026

Job Reference

Reference: A5989-26-0002

Employer: South Sefton Primary Healthcare Ltd.

Location: Bootle, Merseyside

Closing date: 6 September 2026

Contact

Terri-Ann Waldock
HR, OD and L&D Manager
South Sefton Primary Care Network
Email: terri-ann.waldock@southseftonpcn.nhs.uk
Telephone: 07920060799

Frequently Asked Questions

What is the salary?

The salary is £28,392 per year pro rata.

What NHS Band is the position?

This is a Band 4 position under the Agenda for Change pay scheme.

Is this a permanent position?

No. The vacancy is advertised as a 6-month fixed-term contract.

Where is the job located?

The main listed location is Biz Space, 36 Canal Street, Bootle, Merseyside, L20 8AH.

What experience is required?

Previous experience as an Executive Assistant, Personal Assistant, Administrative Coordinator or in a similar administrative role is required.

Is NHS experience essential?

NHS, primary care or healthcare experience is listed as desirable, rather than essential.

Is flexible working available?

Yes. The advertised working pattern is flexible working.

When does the vacancy close?

The closing date is 6 September 2026.

What is the job reference number?

The reference number is A5989-26-0002.

Final Reminder

If this role matches your experience, submit your application before the 6 September 2026 deadline.

Apply through the official NHS Jobs application portal using the application link above.