Community Response

Community Response Team Co-ordinator/Administrator – NHS Jobs | Visa Sponsorship Available

Employer: South Warwickshire University NHS Foundation Trust

Salary: £28,392 – £31,157 per annum (Band 4, pro rata)

Location: Leamington Spa and Stratford-upon-Avon, Warwickshire, England

Job Type: Part-time, Fixed-term (12 months – maternity cover)

Working Pattern: Part-time

Pay Scheme: NHS Agenda for Change

Reference: 203-CS1308

Date Posted: 4 November 2026

Closing Date: 18 November 2026

Visa Sponsorship: Yes – Skilled Worker visa sponsorship is welcome. Applications from candidates requiring current sponsorship will be considered alongside other applicants.

Job Overview

South Warwickshire University NHS Foundation Trust is recruiting a Community Response Team (CRT) Co-ordinator/Administrator to provide essential administrative and operational support to its Community Response Team.

This is a 12-month fixed-term maternity cover opportunity for an organised and motivated individual with strong administrative, communication and IT skills.

The Community Response Team comprises clinicians and clinical support workers who help patients return home safely following hospital treatment and prevent unnecessary hospital admissions through community-based support.

The successful candidate will support the Professional Lead with the daily coordination and administration of the service, including diary management, staff recruitment, rota coordination, workload monitoring, training arrangements and meeting administration.

The role involves working across Leamington Rehabilitation Hospital and Stratford Hospital in Warwickshire.

Key Responsibilities

Professional Lead Support

• Manage the Professional Lead’s electronic diary, prioritising appointments and considering geographical and time requirements.
• Provide administrative support for HR matters and incident investigations.
• Arrange meetings, prepare correspondence and take accurate minutes.
• Handle telephone enquiries, take messages and ensure effective communication.
• Manage confidential and sensitive staff and service information.
• Support the introduction of new systems and working processes.

Staff Rota and Administration

• Assist with managing staff rotas and arranging bank or agency cover.
• Organise return-to-work and sickness review meetings.
• Monitor sickness absence and escalate concerns.
• Monitor annual leave and communicate available leave slots.
• Arrange staff appraisals and monitor professional registration renewals.
• Monitor mandatory training compliance and organise training sessions.

Workload and Capacity Management

• Provide administrative support for workload and service capacity management.
• Prioritise competing tasks and respond to changing operational demands.
• Support the Professional Lead in maintaining effective service delivery.
• Handle enquiries and communicate important information accurately.

Staff Recruitment and Induction

• Support recruitment activities and liaise with Employment Services.
• Maintain contact with successful candidates before they join the team.
• Arrange induction and training for new starters.
• Coordinate the allocation of mentors or preceptors.
• Train staff on departmental policies and procedures.
• Prepare staff change and termination forms for authorisation.
• Order stock and equipment when required.

Communication and Meetings

• Act as the team’s Communication Champion, ensuring Trust updates reach staff.
• Attend meetings and communicate relevant feedback to colleagues.
• Compile the Community Response Team newsletter.
• Share information about incidents, safety notices and important updates.
• Arrange meetings with external agencies and healthcare professionals.
• Take minutes, follow up agreed actions and maintain team noticeboards.

Essential Qualifications

Applicants must have:

• NVQ Level III in Business Administration or an equivalent qualification.
• Four GCSEs or equivalent, including Mathematics and English.
• Evidence of ongoing professional development.

Desirable qualification:

• Diploma in Administrative Practice or Business Management.

Essential Experience

• Significant previous experience working in a clerical or administrative position.

Desirable experience:

• Previous experience working within the NHS.

Essential Skills and Competencies

• Excellent interpersonal, negotiation and communication skills.
• Strong written and verbal communication abilities.
• Excellent IT skills, including Microsoft Word, PowerPoint, Outlook and Excel.
• Experience using databases and other administrative systems.
• Strong organisational, planning and time-management skills.
• Ability to prioritise workloads and solve problems.
• Excellent customer service skills.
• Ability to handle confidential information appropriately.

Personal Qualities and Other Requirements

• Ability to work independently and as part of a team.
• Ability to manage unpredictable workloads and frequent interruptions.
• Tactful, diplomatic and professional approach.
• Adaptable and flexible attitude.
• Ability to maintain a bring-forward system and follow up meeting actions.
• Flexibility to work in other areas when required.

Salary and Benefits

• NHS Agenda for Change Band 4 salary.
• Annual salary of £28,392 – £31,157, pro rata for part-time hours.
• Opportunity to gain experience within an NHS community healthcare service.
• Work within a Trust rated Outstanding by the Care Quality Commission (CQC).
• Opportunity to support multidisciplinary healthcare teams.

Visa Sponsorship – Skilled Worker Visa

Visa sponsorship is available for eligible applicants.

South Warwickshire University NHS Foundation Trust explicitly confirms that applications from candidates requiring current Skilled Worker visa sponsorship are welcome and will be considered alongside other applicants.

This makes the vacancy worth considering for eligible international applicants seeking NHS administrative opportunities in the UK.

Applicants should ensure they meet the applicable UK immigration requirements and role eligibility criteria.

About the Employer

South Warwickshire University NHS Foundation Trust provides hospital and community healthcare services across Warwickshire and surrounding areas.

The Trust operates hospitals in Warwick, Stratford-upon-Avon, Royal Leamington Spa and Shipston-on-Stour, alongside community services throughout the county.

The organisation is committed to providing safe, effective and compassionate care while continually improving healthcare quality and service delivery.

Application and Selection Process

Interested candidates should submit their applications through the official NHS Jobs recruitment portal.

The recruitment process may include checks relating to qualifications, experience and suitability for the position.

DBS Check: This post is subject to a Disclosure and Barring Service (DBS) check under the Rehabilitation of Offenders Act (Exceptions Order) 1975.

Closing Date: 18 November 2026

How to Apply:

Submit your application through the official NHS Jobs portal using the link below:

Contact for Further Information

Contact: Katherine Tarrant – Professional Lead

Email: katherine.tarrant@swft.nhs.uk

Telephone: 07407875628

Employer: South Warwickshire University NHS Foundation Trust

Employer Website: https://www.swft.nhs.uk/